• For over 100 years, safety, quality and operational records were completed after the work was done
• Paper, spreadsheets and disconnected systems became the industry standard
• Today, operational data is becoming one of the most valuable assets in the built world
• The industry is shifting to real time, digital and AI assisted operations

• Every record is completed as the work happens
• Every project is visible in real time
• Every audit is ready before the auditor arrives
• Every worker spends minutes on paperwork, not hours
• Every decision is backed by accurate field data

No chasing. No re typing. No blind spots.

• Thousands of built world companies have already gone digital
• AI is already eliminating significant portions of field administration

The question is no longer if the industry will change, but how quickly

• Reduce paperwork from 1 to 2 hours per day down to 5 to 10 minutes
• Improve compliance through complete, auditable records
• Increase visibility across projects, sites and operations
• Standardise processes at scale
• Build the operational data foundation required for the AI era

• Even as built-world companies go digital, someone still has to fill in the form
• Most software is built for desk workers, not front-line crews
• Documentation happens late, incomplete, or not at all

Safety Management System

• Pre-starts, inductions, permits and incidents captured on site, not typed up later
• Storm drafts the record from voice notes, photos and site conditions
• Safety officers review and sign off before anything is logged
• Audit-ready records with full visibility across every project

• Drafts from voice notes captured during the briefing
• Crews briefed on hazards and controls before work starts
• Supervisor signs off before work commences
• Every briefing timestamped and traceable to the job

• Drafts from work scope, location, weather and equipment
• Hazard categories and risk matrix built into the template
• Site observations mapped to the right hazard rows with controls
• Approved and signed off before the crew starts

Quality Management System

• Inspections, ITPs, lots and defects captured live on site
• Storm drafts the record from photos, measurements and voice
• Quality managers review and sign off before it is logged
• Complete, defensible quality records across every project

• Inspection reports draft as you walk the site
• Non-conformances and severity identified from site photos
• Voice notes become findings with measurements and corrective actions
• Date, GPS location and assignment captured automatically

• Test records capture themselves as inspections happen on site
• Test photos tagged to the matching test entries automatically
• Voice measurements mapped to method, value and equipment fields
• Pass or fail against tolerances applied automatically

Field Reporting Management System

• Site diaries, daily reports and progress captured as work happens
• Storm drafts from photos, weather, crew check-ins and activity
• Supervisors review, add detail and submit
• A clear daily record of every site, ready when you need it

• Diary builds from photos, voice notes and weather through the day
• Crew movements and visitor check-ins logged chronologically
• Supervisor voice notes mapped to the right diary sections
• Reviewed and signed off before leaving site

• Drafts from weather, crew check-ins and progress photos
• Weather pulls automatically from device location and timestamp
• Voice notes on work, delays and issues mapped to sections
• Reviewed and submitted at day’s end, no late paperwork

Time and Materials System

• Timesheets, dayworks and deliveries captured on mobile in the field
• Clock-ins, GPS and rates fill the record automatically
• Supervisors approve before it reaches payroll or the client
• Accurate, verifiable time and cost records with no chasing

• Fills from clock-on and clock-off with GPS verification
• Hours, overtime and break deductions calculated automatically
• Worker location confirmed by GPS on mobile or tablet
• Reviewed and approved before hours flow to payroll

• Drafts from voice notes, photos and crew check-ins
• Crew names, hours, rates and materials mapped automatically
• Cost calculations applied to the recorded entries
• Approved before invoicing, then flows to billing

Fleet Management System

• Pre-starts, inspections and workshop jobs captured against each asset
• Workers scan the asset QR code and run the check on the spot
• Defects flagged and cleared before machinery goes back to work
• Full history and visibility across the whole fleet

• Complete inspections on site by scanning the asset QR code
• Real-time fault reporting from the machine
• Works offline with no internet needed on site
• Feeds directly into maintenance schedules

• Track every workshop job from creation to sign-off
• See job allocation and technician progress in real time
• Monitor asset downtime across the workshop
• Replace whiteboards and lost service records

Tools and Equipment Management System

• Tool and equipment inspections and registers captured on site
• Workers scan the QR code and run the check on the spot
• Defects and calibration gaps flagged before a tool goes out
• Full history and location for every tool across the business

• Scan assets with QR codes to start inspections
• Complete mobile checklists and capture condition photos
• Build pre-use, post-use and damage report templates
• Traceable safety records with supervisor sign-off

• Real-time location of every asset and who holds it
• Track tools and equipment across multiple sites
• Location updates flow from inspections and check-ins
• Reduce downtime and avoid misplaced assets

• Takes your existing PDF, Word, Excel docs and rebuilds them as smart digital templates ready to use
• Captures work hands-free through voice briefs, site walkthroughs, photos, location data and weather
• Speaks built-world: purpose-trained on built-world workflows, not retrofitted from a generic enterprise dataset

Systems Cloud

• No-code field data capture tool where workflows are created, run and completed automatically
• Capture and sync data online or offline, on any device
• Used by management, supervisors, engineers and foremen

Mobile App

• Digital ID for the built world: free access point for general workforce and site visitors to sign off and submit forms
• Scan on your workforce in seconds: contactless signatures with date/time and GPS stamping
• Work captured as it happens, with an activity record in-app for crew to retain proof of work

Open API

• Connect your own applications to Sitemate’s product suite through a world-class API
• Online developer portal with endpoint documentation, real-world code examples and how-to guides
• Advanced feature sets: versioning, pagination, easy-to-understand error messaging, and more

MCP Connectors

• Let your own back-office AI access and work with your Dashpivot data directly, without leaving the AI tool
• Read-only tools to browse workspace hierarchy, query templates and apps, and retrieve forms
• Permission controlled: org controllers choose which AI platform to connect to the MCP